Vanguard Furniture Co Inc is hiring a
PART-TIME RECEPTIONIST

Position Summary: Receptionists have a unique responsibility of making a good first impression, which can impact the success of the company for a long time. Typically, they are the first line of employees that visitors interact with, so they must be friendly, professional, and helpful to the visitors. They are responsible for answering and routing calls, greeting visitors, handling inquiries from the public, and providing information related to the company. They also fill a minor security role by monitoring access to the building by visitors.

Position Responsibilities:

• Answers incoming telephone calls within 3 rings, determines purpose of callers and forwards to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Responsible for picking up, sorting and distributing mail daily.
• Responsible for scanning/indexing documents into Global.
• Monitor camera system and vet people before letting them in the building.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Creates security badges for new employees and makes badges inactive in security system as needed.
• Maintains appearances of the reception and foyer area.
• Performs other clerical duties as needed, such as filing, photocopying, and scanning mail.
• Communicates with IT regarding who should be added or removed from phone directory.
• Uses EZ Text communication for contacting employees as needed.
• Assist job applicants with applications on iPad.
• Assist HR with various duties as needed.

Essential Skills and Experience:

• Ability to manage multiple tasks in a fast-paced environment.
• Strong organizational, communication, leadership skills.
• Confidentiality is essential.
• Proficiency in all Microsoft Office applications.

Valued but not Required Skills and Experience:

• Knowledgeable in Furniture Manufacturing.

Physical demands and work environment:

• Lift / Carry: Females lift up to 10 lbs. frequently; up to 35 pounds occasionally; more weight requires help or team lifting.
• Standing/Walking/Sitting: Must be able to sit 8+ hours and required to walk/stand throughout shift.
• Reach / Handle: Frequently required to reach, handle various items.
• Fingering or Manual Dexterity: Position requires frequent use of computer keyboard, mouse, screen and on-line communication.
• Environment: Indoors, environmentally controlled.

Working hours: 12:30 PM to 5:00 PM